FieldEx is a powerful, cloud-based field operations platform that merges CMMS (Computerized Maintenance Management System) and FSM (Field Service Management). It is designed to help organizations:
Track and manage assets across their full lifecycle
Schedule and execute jobs such as installations, preventive maintenance (PM), repairs, and inspections
Assign and manage spare parts and tools through a structured inventory system
Enable technicians to perform tasks via a mobile app, with checklists, QR/barcode scanning, digital sign-offs, and real-time updates
Monitor operations through dashboards, analytics, and activity logs
For asset-intensive industries such as equipment rental, facilities management, manufacturing, or utilities, FieldEx ensures efficiency, traceability, and accountability across both field and office teams.
Who Is an Asset Store Manager in FieldEx?
An Asset Store Manager is responsible for overseeing the storage, movement, and readiness of assets. Their role is essential in ensuring that tools, equipment, and spare parts are:
Properly stocked and stored
Easily traceable using a structured bin and zone hierarchy
Available when required for dispatch or scheduled work
Returned, relocated, or retired correctly after use
In FieldEx, Store Managers primarily work within the Inventory and Asset modules.
They utilize a Location → Zone → Bin hierarchy to manage the physical placement and tracking of assets across warehouses, job sites, or technician vans.
Key Responsibilities of an Asset Store Manager
1. Manage Physical Asset Bins and Locations
Store Managers configure and supervise storage areas using a structured three-level hierarchy:
Location: A warehouse, depot, or van (e.g., "HQ Warehouse", "Van A")
Zone: A section within that location (e.g., "Electrical Tools", "Repair Area")
Bin: A specific container or shelf (e.g., "A1 – Drills", "CRANE-KIT-1")
This ensures accurate tracking and organized dispatch of parts and equipment.
2. Oversee Transfers Between Bins or Sites
Store Managers review and approve all transfers of items between:
Warehouses
Technician user bins
Job-specific storage locations
Transfer approval rights are automatically granted based on store manager assignment to the location or zone.
3. Maintain Stock Readiness
Store Managers ensure technicians have the required inventory:
Prepare technician bins for upcoming jobs
Adjust stock levels after audits, returns, or usage
Monitor understock alerts and reorder thresholds
Return unused items to central inventory
4. Support Field Operations with QR and Barcode Tools
FieldEx links all items to scannable QR/barcode labels. Store Managers can:
Check availability instantly via the mobile app
Scan items for accurate identification
Perform transfers directly from mobile devices
5. Audit and Track Movement History
Every item in FieldEx has a traceable record including:
Status changes (e.g., Available, Under Maintenance)
Transfers and location updates
Timestamped logs and responsible users
These logs are used during audits, inventory reconciliation, and performance checks.
Example Scenarios
Scenario | Store Manager Action |
Technician requests a filter for a job | Approves a transfer from warehouse bin to technician's user bin |
New air compressors arrive | Registers each unit in FieldEx and assigns it to an appropriate bin |
Quarterly audit shows inventory mismatch | Uses "Adjust Inventory" to update bin quantities and logs a reason |
Faulty equipment returned from site | Updates asset status to "Under Maintenance" and moves it to the "Repair Area" zone |
Planner needs 10 spare hoses for PM jobs | Reserves quantity and verifies bin availability for upcoming dispatch |
Why Store Managers Are Essential to FieldEx Success
Store Managers are the bridge between inventory control and field readiness. By ensuring proper stock, organized storage, and transfer oversight, they help FieldEx users:
Avoid job delays caused by missing or misplaced items
Maintain traceability of asset usage and movement
Equip technicians with the right tools and parts at the right time
Reduce waste and cost through accurate inventory management
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