In FieldEx, inventory is classified into two main item types: Assets and Spare Parts. While both are managed, tracked, and used in jobs, they serve very different roles in your operations. Understanding the distinction is critical for correct system usage, accurate reporting, and field efficiency.
What is an Asset in FieldEx?
An Asset is a trackable, operational item that is typically installed, serviced, or used repeatedly over time. It has a unique identity, and its location, condition, service history, and status are all tracked throughout its lifecycle.
Has a unique serial number or ID
Assigned to a customer, site, or project
Tracked across jobs (install, repair, inspection, maintenance)
Can be mobile (e.g., assigned to a van or customer site)
Appears in job orders, checklists, asset logs, and dashboards
Example Use Cases:
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Used in: Asset module, Job orders (as the job subject), Preventive maintenance, Asset inspections, QR code tracking
What is a Spare Part in FieldEx?
A Spare Part is a consumable or replaceable component used to complete a job, repair an asset, or assemble equipment. It does not have its own lifecycle and is typically used once or in batches.
Has a stock quantity (tracked in bins)
Is consumed or installed during job execution
Replenished through restocking or transfers
Can be part of a kit or job template
Optional QR/barcode (used for scanning or stock lookup)
Example Use Cases:
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Used in: Inventory module, Technician bins and transfers, Job order spare part tab, Preventive maintenance auto-kitting
Asset vs Spare Part: Key Differences
Feature | Asset | Spare Part |
Tracked individually? | Yes (with unique ID and status) | No (tracked by quantity) |
Appears in job scope? | Yes (installed, serviced, moved) | Yes (used or installed in job) |
Stocked in bins? | No (assigned to locations/projects) | Yes (held in bins, restocked) |
QR/barcode usage? | Used to open full asset record | Used for availability, transfer, usage |
Example | Water pump, sensor, field laptop | Gasket, bolt, thermal paste |
Lifecycle tracked? | Yes (install → use → retire) | No (used and removed once applied) |
Why This Matters
Assigning the wrong type leads to poor reporting and workflow errors
Spare parts should never be treated as assets even if they’re scanned
Assets should not be deducted from inventory they are not consumables
Planners and Admins should define item types carefully during setup
Summary
Assets are long-term, identifiable items with a lifecycle
Spare Parts are consumables or components used to support asset functionality
Understanding this distinction helps ensure correct job planning, inventory control, and accurate asset tracking throughout the platform.