FieldEx distinguishes between assets and spare parts in the inventory system both are essential to operations, but they play very different roles. Understanding this distinction helps Planners manage stock, track equipment lifecycle, and ensure jobs are resourced properly.
This article explains:
What qualifies as an asset vs a spare part
How they’re used differently in jobs and maintenance
Where they’re managed in the system
What’s the Difference?
Item Type | Description | Examples |
Asset | A high-value piece of equipment that is tracked individually across its lifecycle | Excavator, air compressor, generator, vehicle, installed coffee machine |
Spare Part | A consumable or replaceable item used during repairs or maintenance | Oil filter, gasket, seal ring, motor belt, lubricant |
How Assets and Spare Parts Are Used
Assets are assigned to customers, sites, and jobs. They have unique IDs, histories, and conditions. You track:
Where the asset is located
Its usage and service records
Its lifecycle: installation, maintenance, repairs, relocation, and retirement
Spare Parts are stocked in warehouse bins, vans, or technician kits. They’re:
Added to inventory locations in bulk (with quantity)
Consumed during job execution
Linked to preventive maintenance templates or corrective tasks
Where to Manage
Assets:
Module: Assets
Tracked individually with full lifecycle tabs and history
Can be assigned to jobs, linked to checklists, and monitored for condition
Spare Parts:
Module: Inventory
Organised by SKU or part name
Can be linked to job orders or scheduled maintenance frequencies
Stored in locations like warehouses, technician vans, or bins
Tip: Assets are long-term tracked items with unique records; spare parts are short-term consumables used to support them. |