In FieldEx, the asset lifecycle represents the journey of an asset from acquisition through operation, maintenance, and eventual retirement. Managing this lifecycle properly ensures that every stage such ad usage, servicing, repairs, and replacement is tracked, documented, and visible.
Defining Asset Lifecycle Stages
Path: Settings > Modules > Assets > Picklists > Status
FieldEx allows you to create as many asset statuses as needed to reflect your business processes. Common examples include:
Operational – Asset is active and usable
Under Repair – Temporary downtime due to a fault
Awaiting Inspection – Pending post-maintenance checks
Retired – No longer in use
Ready to Rent – Available in the rental pool again
Best Practice: Use status labels that are easy for all teams (field and back office) to interpret consistently. |
How Asset Status Changes Work
Asset statuses can be changed manually, automatically via job orders, or dynamically through checklist submissions.
Manual Change: Go to Assets > Select Asset > Edit > Change Status field
Via Job Completion: Job templates can prompt a status change after certain types of jobs
Via Checklist: When enabled, technicians can update asset status while submitting inspection checklists
Example: A technician marks “Needs Repair” during a maintenance checklist. The asset status auto-updates to “Needs Repair” |
Tracking Status Changes in Asset History
Path: Assets > Select Asset > Details Tab (Overview/Timeline) or History Tab
Every time an asset’s status is changed, FieldEx logs the event automatically with:
The old status value and new status value
Date and time of change
Who made the change (user or system)
This creates a full traceable record of the asset’s condition over time. This is useful for audits, maintenance planning, and replacement forecasting.
Why Asset Lifecycle Tracking Matters
Lifecycle visibility helps teams make smarter decisions about:
When to service or retire equipment
Which assets are underutilised or frequently breaking down
How much downtime is caused by poor condition
Whether rental assets are being cycled properly
With FieldEx, each status transition from “New” to “Operational,” “Under Maintenance,” “Repaired,” or “Retired” is part of a full asset history that supports lifecycle analysis and planning.