Asset management in field operations requires not only knowing what equipment you own, but also who is responsible for it, where it’s located, and whether it’s ready for use. This article introduces the FieldEx platform and defines the key responsibilities of an Asset Custodian an essential role for operational traceability and lifecycle management.
Tip: Asset custodians are not just responsible for storage they’re accountable for visibility, readiness, and reporting of the assets under their care. Every status change, transfer, or fault matters. |
What is FieldEx?
FieldEx is a cloud-based platform designed to help organizations track, manage, and maintain assets across their entire lifecycle. From initial deployment to field servicing and eventual retirement, FieldEx gives full visibility into where assets are, what condition they're in, and how they’re being used.
FieldEx is used across industries to ensure that equipment is:
Properly assigned to customers, sites, or projects
Routinely inspected and serviced
Available, safe, and compliant
Tracked with full history across every location and custodian
Who is an Asset Custodian?
An Asset Custodian is someone responsible for the physical oversight and accountability of assets within a defined scope whether that’s a project site, technician vehicle, department, or region.
This role ensures that:
Assets are in their correct location and assigned correctly
Movement and reassignment of assets are properly recorded
Assets are in usable condition and safe to operate
Regular inspections or checklists are completed on time
Any issues (faults, damages, loss) are reported immediately
The custodian acts as the primary point of responsibility for the assets under their care.
What Does an Asset Custodian Do in FieldEx?
Responsibility | How It Works in FieldEx |
Confirm where assets are | Assets are assigned to sites, users, projects, or technician bins |
Track changes in location or ownership | Custodians log transfers or reassignments in the Assets module |
Maintain asset accuracy | Custodians update asset status (e.g., “In Use”, “Under Repair”) |
Report faults or damage | Trigger a job or inspection via asset record or dynamic checklist |
Support audit and compliance | Asset history provides a full log of movements, inspections, and actions |
What Kind of Assets Are Managed?
Assets typically include:
Machines and field equipment
Test devices and instruments
Tools with safety or compliance requirements
Fixed or mobile systems under technician care
Customer-deployed units that require maintenance tracking
Each asset in FieldEx is:
Uniquely identified (by serial number or asset code)
Linked to a site, project, or user
Logged with full service, usage, and transfer history
Mobile Tools for Custodians
As a custodian, you can use the FieldEx mobile app to:
Scan an asset's QR code to verify or update its record
View assignment history and job activity
Submit inspection forms or flag issues in the field
Reassign an asset to another location, user, or site
These actions ensure that data stays accurate even when working remotely or on-site.
Summary
Asset Custodian Role | Purpose |
Responsible for asset care | Ensures assets are stored, assigned, and used correctly |
Maintains traceability | Logs all changes in location, condition, and status |
Supports operational readiness | Keeps assets in usable condition and flags issues early |
Uses FieldEx to manage lifecycle | From assignment to inspection, transfer, and eventual retirement |
By using FieldEx, asset custodians bring structure and accountability to field operations ensuring that every asset is exactly where it should be and ready for use.